 | Preserving Diverse Cultures Division Strategies for Success |  Description A Council initiative that supports the development of organizations whose mission is deeply rooted in and reflective of the African American, Asian American, Hispanic/Latino, and Native American perspectives. The applicant's programs, perspective, and staff are representative of those communities. The Preserving Diverse Cultures Division (PDC) supports organizational stabilization and expansion of arts and cultural programming in culturally specific communities. This Division focuses on teh development of culturally-specific organizations and the training of capable administrators. Identified communities are: African America, Asian American, Latino/Hispanic and Native American. The Preserving Diverse Cultures Division in a institutional development division. Funding The funding categories below are for the Preserving Diverse Cultures Division only. Organizations in the Intermediate and Advanced levels of Strategies for Success may be eligible to apply to PPA or the Arts Organizations and Arts Programs Track as well as Strategies for Success. Strategies for Success -- This Program addresses organizational development for culturally specific organizations through Implementation Awards, Technical Assistance, Long-Term Consultation, and Individual Development workshops and conferences. Participation in the Program is based on three levels of development - Basic, Intermediate, and Advanced. Funding at each level depends on an annual evaluation. Participants accepted into the Basic and Intermediate levels are required to attend a two-day Organizational Development Conference. Generally, the combined length of an organization's participation in the Strategies Program, Basic and Intermediate Levels may not exceed 6 years, and no more than three years may be spent at the same level. Generally, the maximum length of an organizations' participation in the Advanced level is 2 years. However, graduates of the Program or organizations experiencing difficulty in advancing to the next level may request an extension. With the exception of the AMI Program, funding in the Preserving Diverse Cultures Division is restricted to organizations and artists from the African American, Asian American, Latino/Hispanic and Native American Communities.. Division-Specific Advice First-time applicants are encouraged to contact the Preserving Diverse Cultures Division Director prior to completing an application. Current participants in the Strategies for Success Program must have their PCA assigned consultant complete and submit a Strategies Progress Report. All Basic and Intermediate Level organizations must attend the Preserving Diverse Cultures Organizational Development Conference. Organizations must identify a board or staff person to participate in administrative development activities designed for them by PCA. Applicants to the Strategies for Success Basic and Intermediate Levels should discuss with their board of directors the impact a consultant will have on the growth of the organization and plan accordingly.
Basic Level This level is designed for organizations seeking assistance in the development of a formal board structure and more consistent arts programming, and establishment of 501(c)(3) status. Organizations must show evidence of two years of active arts and cultural programming to be eligible for funding. Unincorporated ensembles, artists' cooperatives, organizations in need of restructuring, social service, community and non-arts organizations interested in cultivating professionally staffed arts programs are eligible to apply to this level. Basic Level applicants may submit an additional application to the PPA program provided you meet eligibility requirements. The PCA awards up to $2,500 in non-matching funds for consultants (as assigned by agreement/consent of the PCA), and up to $2,500 in non-matching funds for programs for a maximum total of $5,000. Eligible expenses include: staff development materials (fiscal management systems, publications, workshops); conference costs (fees, lodging, and transportation not to exceed $500); artists' fees; equipment/facility rental (not to exceed $500); printing; and other needs as determined by the assigned consultants. Intermediate Level The primary focus of the Intermediate level of Strategies for Success is capacity building. This level is designed for arts organizations or programs within social service, community and non-arts organizations interested in developing professionally staffed arts programs with active boards of directors and professional staff. Participants need administrative and programmatic stabilization. In the past, areas of assistance have included support for staff, specialized staff training, long-range planning, and creating programmatic initiatives. The intent of the funded staff position is to assist the organization in developing professional staff who are committed to the growth of the organization. It is strongly recommended to request staff funding for only one part time or one full time payroll position. On rare instances the panel may recommend to support two staff positions. No more than two positions will be supported. Contracted service position(s) are not eligible at this level. Organizations that meet the following criteria are eligible for the Intermediate Level: -
an average fiscal size of $25,000 to $100,000 -
Federal I.D. Number and pending 501(c)(3) status -
formal board of directors with committee structure and regular meetings -
formal bookkeeping system, regular office hours and accessible place of business -
evidence of fund raising -
demonstrated consistent community and audience support -
annual programming that is an artistically significant and effective presentation of cultural activities; three consecutive years of operation -
and at least one staff position with 20 hours per week. Organizations applying for Year 2 of the Intermediate level may submit a two-year application. Year 2 of the application must present a plan for stabilization. The PCA awards up to $2,500 in non-matching funds for consultant's fees (approved by the PCA), up to $2,500 in non-matching funds for program assistance; and up to $5,000 in matching funds for the implementation or augmentation of one administrative staff position or long-term contracted service. Allowable programmatic expenses include printing, staff training, conference expenses (fees, lodging, transportation not to exceed $500), artists' fees, etc. Advanced Level The Advanced Level focuses on arts organizations viewed as institutions within their communities that have consistent arts and cultural programming. This level recognizes an organizations' preparedness for institutional status. Such organizations must document a track record of quality presentations and commitment to and from their community. Allowable projects include fund raising, long-range planning, program development, facility development, board development and expansion. Special programmatic initiatives in the planning stages of the proposed application should also address the long-term stability of the institution. Organizations that fit the following criteria are eligible to apply at this level: -
an average fiscal size of approximately $125,000 -
a Federal I.D. Number and 501(c)(3) status -
a formal, structured board of directors; a salaried staff of two or more with at least two full-time staff members; demonstrated use of volunteers -
a formal bookkeeping system and yearly audit; regular office hours and accessible place of business -
established long-range plan (for at least three years) -
demonstrated marketing program -
evidence of structured annual fund raising activities -
established community support and awareness program -
and a minimum of ten consecutive years of operation Implementation Awards up to $20,000 may be awarded. Recipients must present a budget that shows $40,000 ($20,000 PCA and $20,000 match) of activity for a combination of staffing and/or program activity. Arts Management Internship (AMI) The AMI Description Arts Management Internship (AMI) is a four-phases instructional program enabling novice and intermediate arts administrators to sharpen their management skills. The program will provide interns with classroom, laboratory, and field experience. The program will begin with a three-day undergraduate curriculum (six hours per day) in the fundamentals of management. University faculty will supervise each intern's progress. Phase two of the program will allow the intern to view firsthand the operations of the state arts agency. During this phase, the participant will assist Council program directors in the review and processing of grant applications. Further knowledge will be gained through site visits to the field, supervised by the program directors. Phase three will place the intern in a host organization within his or her region. During this phase the intern will focus on multi-cultural funding, programming, marketing, and audience outreach as a part of the host organization's management team. The skills and confidence learned in the prior levels will enable the intern to make valuable contributions to the host site program. The final phase is (1) online course in Arts Management administered by the Arts Extension Service. The intern must submit written reports evaluating their experiences for phases one, two and four. The third phase requires both the host organization and the intern complete and return evaluation forms. The reports document each phase and become an evaluation tool for the University of Massachusetts at Amherst in awarding the certificates in Arts Management. A $5,000 stipend and up to $500 housing stipend for the PCA residency is awarded. The Program entails a three-day certification workshop offered in the month of June only, four to six weeks training in the PCA awards review process in Harrisburg, participation in Preserving Diverse Cultures Organizational Development Conference, a four-month internship with a host organization that has an annual budget over $100,000, and two independent PCA approved readings in arts management. The AMI Program Partners Preserving Diverse Cultures Division partners with Arts Extension Service to provide a well rounded professional development program that provides both the theoretical as well as laboratory hands on experience. The Arts Extension Service has, since 1973, connected the arts with communities through education. AES is a national, nonprofit arts service organization, a program of the Division of Continuing Education, University of Massachusetts Amherst. The agency strives to achieve access to and integration of the arts in communities through continuing education for artists, arts organizations and community leaders. AES was founded in 1973 within the University of Massachusetts' Division of Continuing Education to "take the arts resources of the University and share them with the Commonwealth." How to Apply -
Three copies of the AMI application, with original signatures. -
Three copies of a professional résumé (maximum two pages). -
Three letters of recommendation, one original and one copy of each. -
Two copies of the one-page career goal statement. -
Two copies of newspaper articles, flyers, etc. The Host Organization has a unique opportunity to enhance their programming in teh multi-cultural community. Interns bring with them skills, resources and connections to culturally specific organizations, community groups and management cultures to which the host organization may not have access. Any organization with culturally specific programming may apply. Interns are expected to attend regular staff meetings and functions, as well as periodically attend meetings and functions of the board of directors and special programs offered to the community by the host organization. An AMI Site Manual is available for interested arts organizations that wish to learn the full scope of the host's responsibilities. Generally, culturally specific organizations with current or proposed multi-cultural programming, annual operating budgets of $100,000 or more, 501(c)(3) status, and a minimum of two administrative staff with a minimum of twenty (20) hours per week per staff position are eligible to act as host. A $750 stipend and four-month internship is offered. How to Apply -
Two copies of a two-page descriptive narrative outlining the project, supervisor and history of multi-cultural programming. -
Two copies of an organizational budget. -
Two additional supplemental support materials (two copies).
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